Event Form

Event Form

ALL INFORMATION ON THIS FORM MUST BE FILLED

Given Name:*

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Family Name:*

Please let us know your name.

Number Of Guests Expected:*

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Prospective Event Date:*

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Venue:*

Contact Number:*

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Starting Time:*

Ending Time:*

Email:*

Please let us know your email address.

IMPORTANT NOTE: upon receipt of your completed form, our pastoral staff will present your request to the LRCC board of directors. Once a decision is reached, a staff member will get back to you

Event Details

Is there a goal/objective/theme for your event?

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Will you be having a Reception?*

Yes No

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If Yes, indicate Venue for Reception:

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Will you be serving Foods & Beverages at your event? *

Yes No

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Type of foods (Ex: Cocktail, Finger foods, Meal):*

Will there be music/dancing at your event?*

Yes No

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If yes, provide details:*

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Will you like to be given time to dance during your event?*

Yes No

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If yes indicate where/when:

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Will you be cutting a cake or making a toast at your event? *

Yes No

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If yes, please indicate when/where:

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Is there anyone you would want to join you when cutting the cake? (ex: Family, A Friend):

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Will you like to be given 5 minutes for a speech (Testimony/Thanksgiving) during the ceremony at church?

Yes No

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Will you be needing tables set up in the foyer If your event is hosted at the church premises

Yes No

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If yes, please indicate number of tables needed:

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Will you like your event to be streamed live?

Yes No

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**All audio/visual and media files must be submitted to the Media department minimum of 72 hours before your event date**

***Ushers must be advised minimum of 72 hours for any church door opening related needs from the event host***

In the space provided, please provide clear description (details) of your event.

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Will you be decorating the church for your event?

Yes No

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If yes please provide details: (Ex; Stage decor, chair covers, balloons)

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Will there be any raising of funds at your event?

Yes No

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If yes provide details:

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Other Information/Comments:

Please let us know your message.

***A draft of the order of service or program must be given to our pastoral staff minimum of 72 hours before the event date***

IMPORTANT NOTE:

It is your RESPONSIBILITY to provide sufficient Foods, Beverages, Plates, Cups, Cutleries and etc. for your event. The Church is not responsible for these things; please make sure you’ve brought enough provision to serve your guests, including church members.
If your event requires support from any departments in the church, it is your responsibility to communicate with the head of that department to ensure they understand your needs and can be of help.

Please use this check list as guide to help you plan your event smoothly:

1. Determine event goals and objectives.
2. Set your event budget.
3. Finalize a date/ Find a venue location…if needed
4. Create your event name and theme.
5. Obtain event sponsors… if needed.
6. Create your event flyer, promo video…if needed.
7. Invite event guests.
8. Promote your event.
9. Secure event suppliers (catering, MC, photographer, decorator, etc.).
10. Provide a draft of the order of the service for your event to our Pastoral Stuff
11. Write, proofread, and order any printed materials (programs, signage, etc.).
12. Plan and Manage event day set up, execution, and tear down.

***Clear Communication is key for a successful event. Please maintain an ongoing communication with all parties (Departments) involved in the planning of your event***

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